Outsourced Bookkeeping vs In-House Services: Which Is Right for Your Business?

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Businesses that outsource their bookkeeping and accounting routinely grow faster and are more likely to forecast revenue and employee number increases.

Because handling your accounts is now so convenient thanks to accounting software like QuickBooks Enterprise, many business owners and entrepreneurs take care of the daily bookkeeping themselves. The benefits of this are enormous for newly established businesses. But as organizations expand, there are numerous turning points where it's crucial to sit back, analyze the data, and frankly consider whether outsourcing this task to a professional would be in your best interest.

When Is The Right Time To Hire A Bookkeeper?

It's never too early to ask for book assistance. You hire a contractor if you're remodeling your home. There may be certain components you can DIY, but you want the assurance that a professional will be in charge of managing your significant project. The same holds true for accounting and books. Many areas of bookkeeping will be laborious and confusing if you aren't an accountant by profession.

There are several clear signals, nevertheless, that a bookkeeper is something you actually need on your team:

1. You requested a tax extension since your bookkeeping is behind schedule.

2. You are unaware of the profit margins for your company.

3. You are unsure about the amount of taxes you are correctly withholding.

4. You operate in three or more states.

5. You work on the payroll for more than six hours a week.

6. You possess multiple physical locations

7. Your inventory has more than 200 SKUs.

8. Your bookkeeper lacks accounting experience.

It may be time to enlist outside assistance if any of these apply to you or your company.

Small firms must make the most of their operational resources if they want to compete in the market. Using outsourced services rather than hiring internal workers, entails figuring out ways to reduce corporate expenses.

Both hiring an in-house bookkeeper and using an outsourced bookkeeping firm have pros and cons, much like other business operations.

Outsourced Bookkeeping


A lower price. The normal starting price for outsourced bookkeeping is $1,500 per month.

Flexibility. You might choose the a la carte alternative of an outsourced workforce to only pay for the most important duties. Scaling up or down their involvement is likewise simple.

Expertise. The bookkeeping and accounting expertise of an outsourced staff will be enhanced by the experience gained from working with thousands of clients.

Full staff. You might have a lot of personnel available to troubleshoot or offer advice if your bookkeeping is outsourced.

No agreement. The commitment to outsourced bookkeeping is not ongoing.


Not ingrained in your company. Due to the fact that they are not present at business meetings, communicating with customers directly, or spending their days in the office, outsourced bookkeeping teams will have less background knowledge about your firm.

Slower. Meetings and phone conversations related to outsourced bookkeeping will need to be scheduled in advance.

In-house Bookkeeping


Integrated into your company. Every day, an in-house bookkeeper will be accessible and knowledgeable about every facet of your company.

Capable of various duties. You might use their time to handle office administration or HR tasks if your bookkeeping needs are minimal.


• More costly. A bookkeeper makes an average pay of $41,500. The average annual cost of benefits to an employer is $4,766. The typical cost of hiring is close to $5,000. Therefore, an internal bookkeeper will often cost around $50,000 per year. More if you employ someone with experience in accounting.

Poor procedures. Processes will be developed by internal bookkeepers in a vacuum. When tax season arrives, you can lose money or put yourself through hassles if these procedures don't follow the best standards.

Firing. Instead of terminating a contractor, you must go through the awkward procedure of firing an employee if your circumstances change.

In-house vs. Outsourced Bookkeeping: Quality Of Service

When choosing a bookkeeper and accountant, you should consider their experience and track record of success with other businesses. You should also look into their background and additional certifications.

The screening procedure seems simple at first. Unfortunately, you'll discover that it isn't, especially if you lack knowledge of accounting and bookkeeping. If you have even the slightest notion of what this business process entails, you run the risk of not selecting the greatest applicant. Even if you were successful in finding the ideal candidate, your new recruit might not be able to deliver the level of service that your company needs.

Choosing an outsourced bookkeeping solution gives you access to experts. These businesses adhere to high standards, and workers receive ongoing training and development. You won't have any trouble picking a third-party bookkeeper that is knowledgeable about the software your firm uses because they will have access to the most recent financial software technology.

In-house vs. Outsourced Bookkeeping: Fraud Prevention

Every bookkeeper and accountant must adhere to a precise set of internal controls to guarantee that the financial process and reporting are correct and timely. Keeping your company's finances in order and lowering the danger of fraud are two additional goals of these review and auditing procedures.

Despite these quality controls, there are harrowing tales of accountants working with bookkeepers to shift substantial sums of money to their bank accounts. Simply put, when you hire internal staff to manage your cash, the potential for fraud is very significant.

Seeking the assistance of an outsourced bookkeeping company reduces the danger of fraud because other individuals who are not working for your company with malicious intent are in charge of identifying inconsistencies and potential problems.

In-house vs. Outsourced Bookkeeping: Focus

Internal bookkeepers frequently receive various administrative chores because they typically have lean months. Their time may be diverted from their financial responsibilities by these other obligations. This is important because, with the aid of a bookkeeper and an accountant, you should be aware of your company's financial stability as a business owner.

Your team will be able to concentrate on its primary responsibilities if you have to outsource bookkeeping tasks. In the same vein, it implies that your company won't have to deal with inaccurate and tardy monthly financial reports, enabling you to track cash flows.

The ability to run a client's business with more efficiency and productivity is one of the key advantages of outsourcing. The need to outsource some of the processes frees up the company to concentrate on growing.

Each firm has a different decision to make on whether to outsource or maintain its bookkeeping operations in-house. You must weigh the benefits and drawbacks of each option as well as the time you have available before selecting one of these.


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