Duties of a Bookkeeper for Small Business

Home icon-arrow Blog icon-arrow Understanding the Duties of a Bookkeeper for Small Business

A bookkeeper is a person who keeps track of all the financial information for a business. Their duties can vary greatly depending on what kind of business you have, but most people think about this role in terms of payroll, accounts payable and receivable reconciliation, and cash flow management.

What Is Bookkeeper and Value of a Bookkeeper for Your Business

A bookkeeper is a professional who is responsible for maintaining the financial records of a business. They play a crucial role in ensuring that all financial transactions are accurately recorded and properly categorized. Bookkeepers are trained in accounting principles and are proficient in using accounting software to manage the financial data of a company. They handle tasks such as recording sales, tracking expenses, managing payroll, reconciling bank statements, and generating financial reports. A bookkeeper is crucial for a business's financial operations, providing accurate records, essential information for informed decision-making, tax compliance, and reporting, and identifying inefficiencies for cost reduction, ultimately increasing profitability.

Value of a Bookkeeper

Before diving into the cost analysis, let's acknowledge the value a bookkeeper brings to the table. They:

Save you time: Bookkeeping tasks can be time-consuming, especially as your business grows. By outsourcing this responsibility, you free up valuable time to focus on core business activities like strategy, sales, and customer service.
Enhance accuracy and organization: Bookkeepers are trained to maintain accurate and organized financial records, minimizing errors and ensuring your records are compliant with tax regulations.

Provide financial insights: They can generate reports and analyze financial data, providing valuable insights into your business performance, profitability, and cash flow. This empowers you to make informed financial decisions.
Reduce stress and burden: Managing finances can be stressful, especially for non-financially savvy individuals. Bookkeepers alleviate this stress by taking care of your financial recordkeeping.

What Does a Bookkeeper Do for a Small Business? Daily Responsibilities

  • Recording financial transactions
  • Reconciling bank statements
  • Generating financial reports
  • Managing accounts payable and accounts receivable
  • Processing payroll

What Is a Full Charge Bookkeeper?

A full-charge bookkeeper is a bookkeeper who is responsible for all aspects of the accounting process, from recording transactions to preparing financial statements.

How Much Does It Cost to Hire a Bookkeeper?

Hiring a bookkeeper can vary in cost, with hourly rates typically ranging from $20 to $50. Full-time bookkeepers may cost between $40,000 to $60,000 annually, while part-time bookkeepers offer flexibility at lower rates, ranging from $20 to $40 per hour.

Factors to Consider

  • Expertise and experience of the bookkeeper
  • Specialized skills or industry knowledge
  • Software and tools used.
  • Additional services provided.

The Cost Benefits of Outsourcing a Bookkeeper.

Outsourcing bookkeeping tasks can offer significant cost benefits. By outsourcing, you can avoid overhead costs associated with in-house bookkeepers, access a team of experts, ensure compliance, and scale services based on your needs.

Outsourced Bookkeeping Services

  • Eliminate office space and equipment costs.
  • Access a team of experts.
  • Ensure accuracy and efficiency.
  • Pay for only necessary services.

All-In-One Bookkeeping Services

For a comprehensive solution, consider all-in-one bookkeeping services. These services not only handle day-to-day transactions but also provide financial reporting, tax preparation, and strategic financial planning.


  • Focus on growing your business.
  • Long-term financial planning
  • Expert insights and advice
  • Streamlined financial processes.

Bookkeeper vs. Accountant: What’s the Difference?

While both bookkeepers and accountants work with financial data, bookkeepers focus on day-to-day transactions and records, while accountants analyze financial information and provide strategic advice.

Do You Need a Bookkeeper if You Have QuickBooks or Other Accounting Software?

While accounting software can streamline financial processes, bookkeepers provide a human touch and ensure the accuracy and completeness of financial records.

While accounting software like QuickBooks can streamline data entry and bookkeeping tasks, it doesn't eliminate the need for a professional bookkeeper. Here's why:

  • Bookkeepers provide expertise and guidance: They can help you choose the right software, set up your accounts, and ensure you're using it correctly. They can also advise on tax implications, financial reporting, and bookkeeping best practices.
  • Bookkeepers save you time: They can handle tedious tasks like data entry, reconciliation, and payroll, freeing you up to focus on running your business.
  • Bookkeepers catch errors and prevent fraud: Their trained eyes can identify mistakes and inconsistencies in your financial data, helping to prevent costly errors and fraud.

When to Hire a Bookkeeper for Your Business

Hiring a bookkeeper becomes essential as your business grows and the financial tasks become more complex. Outsourcing bookkeeping can also free up your time to focus on business growth.

How to Hire a Bookkeeper: Is a Fractional Bookkeeper the Solution?

When hiring a bookkeeper, consider whether a full-time, part-time, or fractional bookkeeper would best suit your business needs. Fractional bookkeepers can provide cost-effective solutions for small businesses.

Keep It Simple: Delegate Your Bookkeeping

Delegating bookkeeping tasks to a professional allows you to focus on running your business without worrying about financial details. Trusting a skilled bookkeeper can lead to better financial management and decision-making.

Remember, understanding the duties of a bookkeeper is essential for the success of your small business. Consider hiring a bookkeeper to streamline your financial processes and ensure the long-term financial health of your business.


Bookkeeping services are an important part of running a small business, and it's never too early to get started learning about these duties. It will help you understand what your bookkeeper does for your company, which allows you to be more productive as well as have better control over the finances of your company. It's also important that you know how much time they spend doing each task so they don't become overwhelmed or underperforming due to the lack of time spent doing their job properly!

Tags: bookkeeping services,

Skype Call

Lets Connect

contact us form